What Is The Purpose Of A Job Description And Person Specification?

Why is a job description and person specification important?

A thorough, detailed and accurate job description needs to be produced.

Putting together the Person Specification enables the employer to profile the ideal person to fill the job.

It is important that the skills, experience and knowledge included are absolutely relevant to the needs of the job..

What is a person specification example?

The person specification This describes what is required of the role holder, and is split into five sections: … Examples might include: punctual; good team worker; proactive; flexible approach to change; customer-focussed; attention to detail; professional approach; enthusiasm for [aspects of role].

What are the disadvantages of job description?

One of the main disadvantages of a job description is the limitations an employee may place on himself due to the job description. An employee may refuse to do other tasks not listed in the job description. This can be frustrating for managers and supervisors and limit the productivity of staff and employees.

What are the benefits of job specification?

Job specification covers aspects like education, work-experience, managerial experience etc which can help accomplish the goals related to the job. Job specification helps in the recruitment & selection process, evaluating the performance of employees and in their appraisal & promotion.

How do you write a job description and specification?

How Do You Write a Job Description?Download a job description template.Add the official internal job title.Summarize the role in the opening paragraph.Detail the essential job duties and job responsibilities.Detail the essential requirements and qualifications.Define success in the role.More items…

What should a job description include?

A job description summarizes the essential responsibilities, activities, qualifications and skills for a role. … A job description should include important company details — company mission, culture and any benefits it provides to employees. It may also specify to whom the position reports and salary range.

What is the purpose of a person specification?

Purpose. The person specification is a description of the qualifications, skills, experience, knowledge and other attributes (selection criteria) which a candidate must possess to perform the job duties. The specification should be derived from the job description and forms the foundation for the recruitment process.

What is the purpose of a job description?

The main purpose of any job description is to outline the main duties and responsibilities that are involved in a particular job. Additional information is often requested in order that one document can fulfil the needs of several processes, such as: recruitment and selection; appraisal; job evaluation and training.

What is a job description and person specification?

A job specification is a detailed description of the role, including all responsibilities, objectives and requirements. A person specification is a profile of your ideal new employee, including skills, experience and personality type.

What are the disadvantages of a person specification?

There are certain limitations of the job specification. Some of the disadvantages are mentioned below: It is a time-consuming process as it has to be very thorough and complete. A job description is time-bound and changes with changing technology and changing knowledge & skill requirements.

What are the advantages of a CV?

Advantages of requesting CVs There is no need to produce and send out a job application form to every applicant. You may be able to get an idea of candidates’ personality and characteristics by the way they present their CV.

What is a job specification example?

A job specification outlines specific traits a person needs to do the job. Typically, that includes the qualifications, skills and personal traits you need to be successful. … That means you’ll see things such as a general description of the job, specific duties, environment and location in the job description.

How do you write a person specification?

How to write an effective person specificationKnowledge. This section could outline knowledge of IT software, office procedures or specific professional areas of knowledge required for the job.Skills/attributes. This section outlines the personal attributes the candidate will need in order to perform the job. … Qualifications. … Experience. … Circumstances.

What should be included in a person specification?

A person specification is profile of the personal skills, qualifications, abilities and experiences you will look for during the recruitment and selection process.